Job description
The purpose of the Senegal Multi Country Office is to provide efficient and effective support to partners within its jurisdiction in line with UNOPS corporate strategy. Operations in the multi country office are guided by UNOPS mission to expand the capacity of the United Nations system and its partners to implement peace building, humanitarian and development operations that matter for people in need.

Key partners of the Senegal Multi Country Office are the World Bank, the EU, the Islamic Development Bank, the Millennium Challenge Corporation, the Global Fund, and other UN agencies, such as UNHCR, and the Department of Peacekeeping Operations (DPKO). Other potential partnerships in the areas of sustainable energy, youth employment, health and education are: the Swedish International Development Cooperation Agency, the Korea International Cooperation Agency and UNICEF.

The Portfolio Specialist will be responsible for supporting the management of the relevant portfolio of projects, including their delivery, issues and risks. This will require that s/he prepares and follows up on implementation plans, and oversees the status of various procurement and supply-chain activities.

The project(s) rely on a number of external partners and suppliers for its successful delivery, who are expected to work with firm deadlines. The incumbent is responsible for managing all aspects of the project life cycle, as well as these partners/suppliers. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria.

The Portfolio Specialist will be expected to follow the project lifecycle from inception to completion using standard project lifecycle practices. They will be provided with guidance and support by the PMO and Head of Programme .

Stakeholder Management

• Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
• Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
• Advise the client on issues that may impact the achievement of the outcomes (including issues of sustainability and post project requirements such as maintenance)
• Manage the information flows between the Project Board/ Director and the project(s)
• Ensure success of the project(s) based on the success criteria of UNOPS engagements, which are linked to the below responsibilities

Delivery and Performance 

• Develop and maintain project plans
• Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
• Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the project life cycle
• Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
• Liaise with any external suppliers or account managers
• Authorize Work Packages
• Advise the Project Board and Country Manager/Hub Director of any deviations from the implementation plan
• Identify and manage risks so that maximum benefit to both the clients and to the stakeholders is achieved
• Manage and review product for quality and acceptance
• Monitor and evaluate performance of service providers
• Identify and report potential business opportunities for UNOPS to supervisor
• Identify and report threats to UNOPS internal business case to supervisor
• Prince2 certification 300x250

Procedures 

• Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
• Prepare/adapt the Project Initiation Plans for approval by the Project Board
• Prepare the following reports:

Handover Report 

• Maintain the i. Electronic Blue File; and  ii. Procurement, HR and Finance as required by those practices as per OD12
• Ensure that all expenditures comply with UNOPS Financial Rules and Regulations (FRR)
• Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time
• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
• Understand the unique structures of the UNOPS and budget appropriately for personnel
• Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
• Where The  Portfolio Specialist has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements

Knowledge Management 

• Participate in the relevant Communities of Practice
• Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
• Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
• Complete lessons learned as per reporting format
• Incorporate lessons learned from others as per planning format

Personnel Management

• Lead and motivate the project management team
• Ensure that behavioral expectations of team members are established
• Ensure that performance reviews are conducted
• Identify outstandings and bring them to the attention of the Director
• Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff )
• Select, recruit and train team as required by project plans
• Perform the Team Manager role, unless appointed to another person(s)
• Perform Project Support role, unless appointed to another person or corporate/programme function
• Ensure safety and security for personnel and comply with UNDSS standards

Job requirements 
Education

• Advanced University Degree (Master’s or equivalent) in Project Management and/or Business Administration and/or International Relations and/or Political/Security/Development Studies and/or other relevant discipline is required.
• First level University Degree (bachelor’s or equivalent) in Project Management and/or Business Administration and/or International Relations and/or Political/Security/Development Studies and/or other relevant discipline in combination with 2 additional years of relevant professional experience, may be accepted in lieu of the advanced university degree.

Experience

• At least 5 years of progressive experience in project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations is required
• A minimum of 2 years of relevant work experience in purchasing management is required
• A minimum of 2 years experience in managing teams and units, preferably in the area of project and/or procurement management is required.
• Work experience in the logistics field would be a considerable advantage
• Relevant experience within the United Nations system would be an asset

Language

• Fluency in French and English  is required

Certification

• PRINCE2 Foundation is an advantage

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